[Caution for filling out application form]

The application shall be printed on white paper on A4 paper without enlargement or reduction.

An application shall be completed in English unless otherwise specified.

When filling in, write in block letters, numbers in arithmetic numbers, and English in capital letters   
  with a black ballpoint pen accurately and clearly.
  Do not use ballpoint pens that can be erased with an eraser.

   In the case of making corrections, cancel them on two lines, affix a correction mark (confirmation mark), and re-enter the blank space. Do not use correction fluid.

Documents, etc Notes
1 Application form
- Admission slip for the examination
- Photograph form Print the prescribed forms from the Graduate School of Engineering website and fill in the required items.
- Affix to the Photograph form a photograph (4×3cm) taken within the last 3 months to the Photograph form.
- Admission slip will be returned or mailed back after registration. If you do not receive it at least one week before the test date, please contact to Student Affairs Division.
*If you do not have the experience for working, please write “None” in work experience section.
*Those who have transferred to a university, please write your
former educational background in working experience section.

2 Official transcript (certificate original)
Academic records from the graduating university in the undergraduate and master's programs Official transcripts (academic records) of both undergraduate and master programs.
-Applicants who graduated from the Undergraduate School of Engineering at Nagoya University do not have to submit the official transcript of the undergraduate program.
-Applicants who received or will receive by March 2023 their master’s degree from School of Engineering, Nagoya University do not need to submit the official transcript for the Master program.
- Those who have completed the advanced course of a College of Technology must submit a transcript of the advanced course.
However, those who transfer from a College of Technology to a university do not need a transcript of the College of Technology.
- English or Japanese translation is required if the transcript is not written in either Japanese or English. （If you translate by
yourself, please write the date and sign your name on it.）
- International students who are research students of the Undergraduate School of Engineering/Graduate School of Engineering do not need to resubmit if they have already submitted the original certificate (limited to the paper certificate and probability certificate is not acceptable) at the time of admission to the research student.


3 Certification
Certification that the applicant has been (or will be) awarded a master's degree or a professional degree (certificate original) -English or Japanese translation is required if the transcript is not written in either Japanese or English. （If you translate by yourself, please write the date and sign your name on it.）
-Applicants who graduated from the graduate school of engineering, Nagoya University do not need to submit this document.
-International students who are research students of the Undergraduate School of Engineering/Graduate School of Engineering do not need to resubmit if they have already submitted the original certificate (limited to the paper certificate and probability certificate is not acceptable) at the time of admission to
the research student.

4 Summary of the applicant's master's thesis or research work
If the applicant’s master’s thesis has not been completed at the time of application, submit a summary of research work undertaken during your master's program instead. Print the prescribed form from the Graduate School of Engineering website. Summary should be approximately 1,000 characters in English (If using a computer, set a line to be about 40 characters).

5 English proficiency test scores
One of the following English proficiency test scores（original copy） Those submitting the TOEFL Scores should submit both ① and ②
below.
① “Institutional Score Report” or “Official Score Report”
② “Test Taker (Examinee) Score Report (copy)” mailed to the examinee. Please follow the instructions below When submitting the TOEFL Score.
①Make arrangements to have the official scores (“Institutional Score Report” or “Official Score Report”) sent directly from the testing institution to Nagoya University by the deadline. (Enter the institutional code for Nagoya University 0312 and Department code correctly. Specify Department Code as 99 if there is nothing the appropriate code.) After taking the TOEFL test, it takes about 6 to 8 weeks for the “Institutional Score Report” or “Official Score Report” to arrive at the designated address. Since the arrival may be delayed, take the TOEFL test with sufficient time.
②For “Institutional Score Report”, only. “Test Date Scores” is used. (“MyBestTM Scores” is not adopted.)
③Submit the copy of the “Test Taker (Examinee) Score Report” in application and bring the original to the examination period.

 TOEFL iBT： 45 or more
 IELTS： Band Score 4.0 or more
 TOEIC Listening & Reading test 600 or more
*Only the scores of the certification tests conducted within the past two years from the application start date are valid.

6 Application fee 30,000 yen
For the application fee, refer to "6. How to pay the application fee" on page 6, and pay at a convenience store or credit card.
After receiving at the convenience store or paying by credit card, attach the "Certificate of Storage" printed by yourself to the designated space below the Admission Slip and Photograph card. However, applicants from overseas should check with Student Affairs Division at Graduate School of Engineering before paying the application fee. Applicants who will receive a Master’s degree in March, 2023 from Nagoya University and proceed to the Doctoral Program or who currently study under a Japanese Government (MEXT) Scholarship do not need to pay this fee. Applicants studying under a Japanese Government (MEXT) Scholarship in a university other than Nagoya University must provide a certificate proving
such status

7 Declaration of applicable specific categories
Visit the following website and check the “Declaration of applicable specific categories”. Please fill out the form and submit it along with your application documents.
https://www.engg.nagoya-u.ac.jp/prospective/?lang=en
Only if the application falls under any of the categories ①to ③, submit the attached flow chart as well.

8 Resident certificate
Resident certificate (jumin-hyo) (including resident status and period of stay) (original copy) or both sides of copies of Residence Card Non-Japanese citizen, only
An oversea resident who cannot provide it at the time of application must submit a copy of his/her passport pages with the ID photograph, and submit any of above certificates at the time of enrollment procedure.

9 Approval for application
The applicant currently working as full-time employees at a company needs to be filled in by the head of the institution with which the applicant is affiliated. Print the prescribed form from the Graduate School of Engineering website

10 Research proposal
Applicants working at a government agency, only. Print the prescribed form from the Graduate School of Engineering website.

11 Approval for dedication
Approval for dedication to studies upon entry from the head of the belonging Institution (original
copy) Applicants working at a government agency, only. No prescribed form

12 Envelope to return
the Admission slip for the examination Write your name and address (in Japan) on the envelope (Long-sized Form 3) after attaching designated paper to be posted on the Graduate School of Engineering website, and affix a 94 yen stamp. Applicants taking the exam while residing overseas do not need to submit this envelope.

13 Envelope for announcement of results
Write your name and address (in Japan) on the envelope (Long-sized Form 3) after attaching designated paper to be posted on the Graduate School of Engineering website.
Applicants taking the exam while residing overseas do not need to
submit this envelope.

14 Envelope for documents of enrollment procedures
Write your name and address (in Japan) on the envelope(Square- sized Form 2) after attaching designated paper to be posted on the Graduate School of Engineering website
Applicants taking the exam while residing overseas do not need to
submit this envelope.